This weekend, I was visiting friends in Maine and one of them was struggling with a PDF. This friend is a graduate student and most of her research (articles, chapters, etc.) is in PDF. Her research process has always involved printing each article and marking it up with a pen. As the research increases, so has her budget for printer ink until she has finally decided to explore paperless options. This is where I come in to the picture. She already uses Google Drive and Docs for much of her work, so it seemed logical to find a tool that fit in to that universe. We settled on Notable PDF, a Google Drive App. And it is awesome.
Whether you are a teacher using Google Drive in your class, an administrative professional responsible for organizing Drive, or the Google Apps Administrator responsible for managing your Google domain, you know the struggle. The struggle to feel clear and in control over your (Google) domain.
I have tried many approaches to managing my Drive so I don’t feel like this. From no folders to elaborate folders and I have finally settled on what I think are the three pieces key to finding what I need when I need it:
- A consistent naming convention is your best friend,
- When it comes to folders, fewer are better, and
- Groups are the only way to share.
Technology doesn’t always make our lives easier, so when it saves you a full day of work, that is blog-worthy. The Power Tools Add-on for Google Sheets had me doing cartwheels around the office.
We used Power Tools to prepare some Sheets for our billing office. In years past, we have suffered through hours and sometimes days of tedious formatting in Sheets. Back then, I took the time to learn a few formulas that helped speed things up, but nothing made the process feel easy. Until Power Tools for Google Sheets.